With an Australia-wide operational footprint, TIMG collect, scan, redirect and store your business mail and parcels. Read on for a guide to outsourcing your mail management to an online solution.
The TIMG digital mailroom solution works as an extension of your business. TIMG offers fully auditable digital mailroom solutions designed to meet your business’s needs. Their processes and systems remove complexity around physical and digital distribution and ensure minimal disruption to your existing systems while reducing unnecessary costs.
TIMG DIGITAL MAILROOM FEATURES
- Secure Collection – manage the logistics and handling of your physical and digital information. own their fleet of vehicles and their staff are security vetted, and police checked.
- Mail Scanning and Imaging – their skilled operators provide high-quality, fast and cost-effective services using the latest software with output to most file formats.
- Hard Copy Archiving – Once your mail is scanned and delivered, they can collate and store your documents in barcoded archive boxes in their secure off-site storage facilities.
- Secure Destruction – they offer secure shredding and destruction of all non-essential mail. This service includes the issuing of Certificates of Destruction.
TIMG deliverables include :
- Collection of mail from your location or dedicated PO Box
- Sorting and return of mail to designated location/s
- Scanning and classification based on your business rules
- Free access to TIMG portal for secure and easy access to your data
- Physical storage and destruction services available post process
How does the TIMG Digital Mailroom Work?
Mail and Parcel Collection from PO Box
They will carry out daily collections of your inbound mail and parcels from your PO Box or DX location for secure transfer to their facilities.
- Mail and Document preparation – Once onsite with TIMG, they will prepare all mail/documents, by removing staples, clips and binding and will order pages for scanning.
- Scanning – Their scanners have flexible functionality to suit a wide range of document types including fragile pages, books, odd size pages and double-sided pages.
- Mail/Data transfer – Once scanned, all digital copies will be redirected back to a central email address to be nominated by you. They can also deliver your scanned mail to you on a Hard Drive or USB.
- Mail/Document Storage – Once your documents and records have been successfully digitised, they can offer you a number of storage options including, Archive Box Storage, Cloud Storage and Secure Vault Storage.
- Secure Destruction Services – TIMG’s document destruction service is dedicated to keeping your business safe from any security threats resulting from discarded information. They provide a range of services for document destruction, from onsite secure bins through to bulk destruction of documents and records.
Take Control of Your Business Mail
Streamline your mail management with TIMG’s Digital Mailroom Solution—a secure, efficient, and cost-effective way to handle your business mail and parcels. From collection and scanning to secure storage and destruction, they can help ensure seamless integration into your existing workflow.
Ready to upgrade your mailroom? Contact TIMG today and experience the future of mail management.
